Meeting Minutes - May 1, 2018
Possible new student with autism (8yrs) signing up. Was in MMA classes in BC, managed to integrate into the main class then the family moved. Will have to gauge whether TT or BBD is most suitable- one-on-one with an instructor for the first few classes best bet. Triggers- loud noises and crowds.
Grading Saturdat- Robbie Percy & Kyle Rempel. The Intent to Promote letters need to be handled properly; had an incident where we could not find Robbie's letter, it had been folded and left on the filing cabinet without anyone's knowledge. Needs to be handed directly to main instructor, signed with grading date and scanned onto their file before they are placed in the Intent to Promote file (in the top wall file inside the door of the office.).
Kids talking during class & instruction- needs to handled, the instructors need to be setting the example.
Too much noise from the penalty boxes, the front desk and from instructors meeting on deck. There should be zero. We can't reign in the parents in the instructors are setting a bad example.
Talking about the classes during the classes is too late- this is why we need meetings before the class. If things go off course, wing it and adapt.
There will be some exceptions (learning zen) however conversations and sign ups are to be moved into the office.
Number 1 reason people quit- The perceived indifference of the instructors.
Instructors are letting their guards down during the IBD, having conversations or doing their own thing. Keep busy, keep engaged with the class and don't stand still.
Deal with sign-ups & parent conversations in the office, therefore no conversations on deck or at the desk.
Deal with Chiasson, Kover & Tomie- expectations should be higher for established families as they set the example. Kids and parents both need to be reigned in, kids can't be coming and going as they please.
Try to handle purchases and payments between classes as much as possible Class notes & skills entries done at the front desk.
Front desk is becoming a disaster- papers and belts everywhere, paperwork being misplaced. Needs to be cleaned up, things handled or put away as they come up. The printer will be moved into the office & the office will be changing.
Need to integrate concept of boundaries more into the classes. Kids are pulling on each other, etc. Teach them how to be aware of body language & use the word "boundary".
Respect must be in classes. Kids need to learn these skills, not just be told to show respect. They need a reason, taught reasons and shown how instead of blindly doing. We need to set the example, we need to be showing them how and we need to be doing instead of saying. We need to be teaching with words other than "respect".
Bowing should be a personal message, not mindless. If it's a bark out during a drill it is not personal. If the class isn't stopped it is not personal. The students need to be thinking of the when and why instead of mindlessly bowing or bowing "just in case"; this isn't showing respect and isn't making them mindful.
Need to get the kids on board with the acts of kindness and fundraising before we focus on the Pandamonium. We can launch Color Your Kwoon in a week or so once the excitement recedes, and use the kids demos in the same way.
